“Clean” land database: A stepping stone to effective digital transformation

Thanks to its pioneering implementation since the 2000s, Dong Nai has been running land database in a consolidated and synchronized manner.

Dong Nai has land database meeting requirements for state management and public use. Photo: Hoang Loc

In addition to being used for information storage, this important "digital infrastructure" is linked and shared with sectors, such as taxes, population, and notarization in order to enhance the efficiency of state management and advance administrative reform.

A basically “clean” land database

Currently, Dong Nai’s land database is managed and operated uniformly on DNAI.LIS software, with more than 2.6 million land plots digitized, accounting for over 96% of the province’s total land plots. This is the result of many years of accumulation, as Dong Nai and Binh Phuoc have proactively built and regularly updated and adjusted data to better serve management work.

In terms of infrastructure, the province has synchronously invested in technical infrastructure to ensure stable operation of the system. The system currently has 24 servers, a large-capacity storage center, and multi-layer backup mechanisms; the network and firewall are designed with backup systems, ensuring seamless connection from the provincial level to 95 communes and wards. Supporting equipment such as UPS and generators is also fully equipped, ensuring continuous and safe operation of the system.

A highlight is that the land database has been interconnected and shared with many other systems. All land plots have been assigned identification codes; data of all 95 communes and wards has been synchronized with the national land database. In addition, the system is connected with public services, taxation, population, and notarization, allowing data reuse and shortening the time for handling administrative procedures.

Deputy Director of the Department of Agriculture and Environment Dang Minh Duc said Dong Nai’s land database is now basically complete and meets management requirements well. Thanks to the “cleaned” data, the rate of handling administrative procedures in the sector has remained high over the past three years; in the last six months of 2025 alone, the rate reached 99.7%, with an average of 1,500-1,800 dossiers handled each day.

The “cleaned” land database has also shown clear effectiveness in supporting the implementation of boundary-free administrative procedures and electronic connection with relevant sectors, helping reduce paperwork and save time for people and businesses. Notably, in the “cleaning and enriching” campaign launched by the Ministry of Public Security in coordination with the Ministry of Agriculture and Environment in 2025, Dong Nai was one of the leading localities nationwide, creating an important shift toward building an “accurate, complete, clean, live, unified, and shared” database to serve the development of digital government.

Promoting synchronization and data exploitation

Identifying the “cleaning and enriching” of the land database as an important task, Dong Nai will continue maintaining the system with regular updates and effective exploitation in the coming time. The province is gradually promoting digital transformation in land management. DNAI.LIS software has been deployed at the commune level to support administrative procedures while also providing land and planning information to people and businesses through websites and mobile devices. At the same time, the province is promoting the connection and sharing of the “cleaned” land database with sectors such as taxation, justice, and residence, contributing to improving inter-sectoral management effectiveness.

According to Dang Minh Duc, Deputy Director of the Department of Agriculture and Environment, in the immediate future, the department will focus on reviewing and standardizing data, especially in the 40 communes and wards in the northern part of the province; at the same time, collecting and digitizing records, building historical data for each land plot, and continuing timely updates of changes into the system to ensure data remains accurate and synchronized.

To make the land database increasingly cleaner, the province’s specialized management agency has proposed improving mechanisms so relevant units can be granted direct access to data for exploitation instead of having to send written requests as before. This will help shorten processing time and improve data use efficiency. The province continues coordinating with central agencies to standardize data according to GML and XML formats, moving toward real-time updates whenever changes arise.

Director of the Provincial Land Registration Office Le Thanh Tuan shared that through implementation, the unit has drawn many lessons, such as unified direction from province to grassroots; building a centralized and shared database; linking data cleaning with administrative reform; and strengthening inter-sector coordination. This is the foundation for the land database to be updated regularly and exploited effectively to serve people and businesses.

Nguyen Thi Hoang, Member of Provincial Party Committee and Vice Chairwoman of the Provincial People’s Committee, assessed that the land database is an important tool in administration, helping make information transparent, improve management effectiveness, and support quick, accurate decision-making. Completing data under the “accurate - complete - clean - live” principle not only serves professional work but also creates a foundation for inter-sector connection, promotes administrative reform, and prevents negativity.

To continue promoting effectiveness, provincial leaders require units to regularly maintain, update, and enrich the land database; complete missing data; strengthen connections and sharing with specialized databases; while focusing on improving staff capacity, investing in technology infrastructure, improving operating regulations, and ensuring information safety and security.

At the same time, the province will strengthen communication and encourage people to participate in information verification; continue synchronizing data with the national system to ensure smooth operation, effectively serving digital government building and socio-economic development.

As of the end of March 2026, Dong Nai had 95 wards and communes operating land databases synchronously. The province has a total of over 2.7 million plots, of which more than 2.6 million belonging to households, individuals, and organizations have been included in the database; nearly 98,500 linear land plots (roads, rivers, streams, etc.) have not yet been synchronized with the land database.

By Hoang Loc – Translated by Minh Hong, Thu Ha